The
Importance Of Excel In The Workplace
Excel is perhaps the most important computer software program used in the workplace today. That's why so many
workers and prospective employees are required to learn Excel in order to enter or remain in the workplace.
From the viewpoint of the employer, particularly those in the field of information systems, the use of Excel as an
end-user computing tool is essential. Not only are many business professionals using Excel to perform everyday
functional tasks in the workplace, an increasing number of employers rely on Excel for decision support.
In general, Excel dominates the spreadsheet product industry with a market share estimated at 90 percent. Excel
2007 has the capacity for spreadsheets of up to a million rows by 16,000 columns, enabling the user to import and
work with massive amounts of data and achieve faster calculation performance than ever before.
Outside the workplace, Excel is in broad use for everyday problem solving.
Let's say you have a home office. You can use Excel to calculate sales tax on a purchase, calculate the cost of a
trip by car, create a temperature converter, calculate the price of pizza per square inch and do analysis of
inputted data. You can track your debt, income and assets, determine your debt to income ratio, calculate your net
worth, and use this information to prepare for the process of applying for a mortgage on a new house. The personal
uses for Excel are almost as endless as the business uses for this software - and an Excel tutorial delves into the
practical uses of the program for personal and business use.
The use of spreadsheets on computers is not new. Spreadsheets, in electronic form, have been in existence since
before the introduction of the personal computer. Forerunners to Excel and Lotus 1-2-3 were packages such as
VisiCalc, developed and modeled on the accountant's financial ledger. Since 1987, spreadsheet programs have been
impacting the business world. Along the way, computerized spreadsheets have become a pervasive and increasingly
effective tool for comparative data analysis throughout the world.
Today, end users employ Excel to create and modify spreadsheets as well as to author web pages with links and
complex formatting specifications. They create macros and scripts. While some of these programs are small, one-shot
calculations, many are much more critical and affect significant financial decisions and business transactions.
Widely used by businesses, service agencies, volunteer groups, private sector organizations, scientists, students,
educators, trainers, researchers, journalists, accountants and others, Microsoft Excel has become a staple of end
users and business professionals.
The beauty of Excel is that it can be used as a receiver of workplace or business data, or as a calculator, a
decision support tool, a data converter or even a display spreadsheet for information interpretation. Excel can
create a chart or graph, operate in conjunction with Mail Merge functions, import data from the Internet, create a
concept map and sequentially rank information by importance.
Excel offers new data analysis and visualization tools that assist in analyzing information, spotting trends and
accessing information more easily than in the past. Using conditional formatting with rich data display schemes,
you can evaluate and illustrate important trends and highlight exceptions with colored gradients, data bars and
icons.
Indeed, Excel can be customized to perform such a wide variety of functions that many businesses can't operate
without it. Excel training has become mandatory in many workplaces; in fact, computer software training is a must
for any workplace trying to keep up with the times.
Let's say you're an employer with 97 workers, 17 of whom called in sick today, and you want to know the percentage
represented by absentees. Excel can do that. You can learn Excel and use it to determine the ratio of male to
female employees, the percentage of minorities on the payroll, and the ranking of each worker by compensation
package amount, including the percentages of that package according to pay and benefits. You can use Excel to keep
track of production by department, information that may assist you in future development plans. You can create
additional spreadsheets to track data on vendors and customers while maintaining an ongoing inventory of product
stock.
Let's say you want to know your business production versus cost. You don't have to be a math wiz - you just have to
learn Excel. Excel allows you to input all of the data, analyze it, sort it according to your customized format,
and display the results with color, shading, backgrounds, icons and other gimmicks that offer time-saving
assistance in later locating precisely the information desired. If this spreadsheet is for presentation purposes,
Excel helps you put it together in such a visually appealing way that the data may seem to pop and sparkle.
The single most important thing an employer may do is learn Excel - it is one of the most essential tools of the
workplace.
Excel and Microsoft are trademarks of Microsoft Corporation, registered in the U.S. and other countries. Lotus is a
registered trademark of International Business Machines Corporation in the U.S. and/or other countries.
About Video Professor
Video Professor is the industry leader in self-paced computer software tutorials. Since 1987, the core of Video
Professor's learning initiative has been to provide home users as well as corporate professionals with valuable and
user-friendly learning solutions for today's most common software titles. Tutorials are offered on CD-ROM and
through Video Professor Online, an Internet-based program.
About the Author:
Sheri Graves is an award-winning writer who freelances from her home in Santa Rosa,
California.
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